Now Hiring: Administrative Assistant

Date Posted: January 20, 2021

Application Deadline:  February 5, 2021.  Interviews will begin immediately, on a rolling basis and candidates will be contacted via email. The position is open until filled.

About AdkAction

AdkAction is a 501(c)3 non-profit on a mission to create innovative projects to meet unmet needs, promote vibrant communities, and preserve the character of the Adirondacks. AdkAction’s vision is for its projects to significantly improve the social, economic, and cultural lives of local residents and enhance the long term natural resources and character of the Park.

Current projects include Fair Food Pricing, Broadband-for-All, Adirondack Pollinator Project, Adirondack Compost for Good, Reducing Road Salt, The “Farmacy,” Saranac Lake Whitewater Park, Beyond the Peaks Student Film Festival, and Plein Air Festivals. Visit adkaction.org to learn more.

Job Description

The Administrative Assistant will be an important member of the AdkAction team, providing assistance with daily operations of the organization. This person will work directly with the Executive Director to assist with emails, scheduling, mailings, record keeping, and other administrative duties as assigned.

This is an exciting opportunity for a passionate and dedicated person to help grow the impact of AdkAction in the Adirondack region. The right candidate will represent the organization in an authentic and positive manner and work efficiently to ensure great interactions with members, donors, partners, and the community at large.

Logistics

20-30 hours per week, ideally 5 half-days per week or three consecutive full days
Based in AdkAction’s Keeseville, NY office located above AARCH at 1745 Main Street
COVID safety plan is in place and the chosen candidate will work alone in a small office with the supervisor in the next room for assistance. Strict adherence to mask-wearing and social distancing required.

Desired Skills and Experience

Dedication to the Adirondack region and an authentic passion for improving its communities and natural resources
3 + years professional administrative experience, nonprofit experience preferred
Excellent verbal, writing, and digital literacy skills
Experience with Microsoft Office, Excel, and Google Apps including docs, sheets, etc.
Able to perform a mail merge without assistance
Experience using Quickbooks to enter transactions
Experience with Salesforce CRM or similar database software
Detail-oriented with excellent organizational and time management skills
Demonstrated teamwork and experience in a collaborative setting
Ability to consistently meet deadlines

Primary Roles and Responsibilities

Under the direct supervision of the Executive Director, the Administrative Assistant will:

Manage AdkAction’s shared Google Drive folders, keeping files organized and complete.
Support Executive Director by responding to emails and scheduling meetings.
Record donations in our donor database and record all interactions with members.
Thank donors for their contributions in a timely manner and include an IRS letter for each donation or membership fee received.
Collect mail at the Keeseville Post Office and make bank deposits.
Send donor welcome letters and packages.
Record transactions in Quickbooks.
Assist with the planning and day of preparations for AdkAction events
Serve as a representative of the organization by cultivating relationships with current and prospective donors, partners, volunteers, and stakeholders.
Develop an understanding of AdkAction projects and be able to communicate the importance and scope of each.
Other duties as assigned.

Pay 

$16.50 per hour, 20 – 30 hours per week
Mileage reimbursement at the federal mileage rate.
Opportunities for growth in a quickly growing, high-impact nonprofit

To Apply

Please send a cover letter and resume to Brittany Christenson, Executive Director at brittany@adkaction.org with “Administrative Assistant” in the subject line.