Job Description:
The Office Administrator will be an important member of the AdkAction team, providing assistance with daily operations of the organization. This person will work directly with the Executive Director to assist with mailings, donation processing, emails, phone calls, scheduling, record keeping, and other administrative duties as assigned.

This is an exciting opportunity for a passionate and dedicated person to help grow the impact of AdkAction in the Adirondack region. The right candidate will represent the organization in an authentic and positive manner and work efficiently to ensure great interactions with members, donors, partners, and the community at large.

Hours and Location:
30-35 hours per week, M-F 9am – 3pm, in office Mondays/Wednesdays/Fridays, remote on other days.
Based in AdkAction’s Keeseville, NY, office at 1745 Main Street.

Desired Skills and Experience:

• Dedication to the Adirondack region and an authentic passion for improving its communities and natural resources
• 1+ years professional administrative/bookkeeping experience, nonprofit experience preferred
• Excellent verbal, writing, and digital literacy skills
• Experience with Microsoft Office, Excel, and Google Apps including docs, sheets, etc.
• Able to perform a mail merge without assistance
• Experience using Quickbooks to enter transactions
• Experience with Salesforce CRM or similar database software
• Detail-oriented with excellent organizational and time management skills
• Demonstrated teamwork and experience in a collaborative setting
• Ability to consistently meet deadlines

Primary Roles and Responsibilities:
Under the direct supervision of the Executive Director, the Office Administrator will:

Member Engagement (45%)

• Execute large membership/project mailings throughout the year.
• Collect mail at the Keeseville Post Office and make bank deposits.
• Send acknowledgements to donors for their contributions in a timely manner and include an IRS letter for each donation or membership fee received.
• Send donor welcome letters and packages.
• Send educational materials, including seeds for the pollinator project, to members and constituents upon request. 
• Develop an understanding of AdkAction projects and communicate the goals of each to prospective donors, partners, volunteers, and stakeholders.

Organizational Management (35%)

• Manage AdkAction’s shared Google Drive folders, keeping files organized and complete.
• Help organize and coordinate committee meetings including scheduling, sending reminders, agendas and notes, and organizing catering when necessary.
• Take meeting minutes for Board Meetings and other meetings as needed .
• Support the Executive Director by responding to emails and scheduling meetings.
• Assist with the planning and day-of preparations for AdkAction events.
• Answer our company phone and check the voicemail box consistently and redirect any calls to the appropriate person.
• Keep the office space clean and organized (take out trash, occasional sweeping, etc.)
• Reorder office supplies and manage AdkAction merchandise and equipment inventory.

Bookkeeping and Finance Support (20%)

• Request and file W9’s for contractors.
• Work with the treasurer to record transactions in Quickbooks monthly.
• Submit payment requests and occasionally pay for invoices.
• Record donations in our donor database and record all interactions with members.
• Run payroll twice a month and send W2’s out each January.
• Assist Executive Director in keeping track of staff timesheets and time off.

Compensation:
$20.00 per hour
Mileage reimbursement at the federal mileage rate.
Opportunities for growth in a quickly growing, high-impact nonprofit

To Apply:
Please send a cover letter and resume to sawyer@adkaction.org with “Office Administrator” in the subject line.

Application Deadline:
Interviews will begin immediately, on a rolling basis and candidates will be contacted via email. The position is open until filled.

About AdkAction:

AdkAction is a 501(c)3 non-profit with a mission to create innovative projects to meet unmet needs, promote vibrant communities, and preserve the natural beauty of the Adirondacks for all. AdkAction’s vision is for its projects to significantly improve the social, economic, and cultural lives of local residents and enhance the long term natural resources and character of the Park.

Current projects include Fair Food Pricing, Broadband-for-All, Adirondack Pollinator Project, Compost for Good, Reducing Road Salt, The “Farmacy,” Land Bank Incubator Project, and Plein Air Festivals.